Entrepreneur and business CEO Riley Fitt-Chappell founded and now runs Government Services Corporation, also known as GovServ. This corporation has found quick success in just three short years, juggling government contracts in a variety of fields while pulling in millions of dollars a year in revenue.
The business owes its level of success and productivity in large part, says owner Riley Fitt-Chappell, thanks to the productivity of both him and his employees in offering GovServ’s wide array of all-inclusive services.
Productivity, however, is something that many businesses and employees struggle with constantly, according to a new article from Entrepreneur. Especially in the modern workforce, says the article, technological advances and the easy connectivity of anybody to anyone or anything else has made distraction easier and easier even as it facilitates many other aspects of business.
“The connectivity and research power of our online technology especially has largely been a major boon for businesses,” says entrepreneur Riley Fitt-Chappell. “But the tradeoff is that getting sidetracked from work is now easier than ever. It takes almost no effort to go from replying to official and important emails to goofing off on video sites or reading entirely unrelated web pages thanks to the ease of clicking a single stray link.”
This type of distraction, says Riley Fitt-Chappell, is also easy to fall into without fully realizing it, which results in lowered productivity rates as employees become more susceptible to the siren call of distraction in the workplace.
These distractions are not limited to obvious timewasters, though, says the article. Dealing with phone calls and emails as they arrive can also distract employees from more pressing issues and damage productivity rates through inefficient work practices. In fact, the article explains, many employees even welcome distractions, secretly or otherwise, because they represent a small break from the otherwise constant effort that is efficient productivity.
However, says the article, there are steps that employees can take to keep their productivity better in line while still giving themselves the occasional short break to keep their workloads from weighing them down. To this end, the article recommends a simple daily ritual that, for a typical eight hour work day, only takes about 18 minutes total while increasing employee focus and productivity immensely.
The first step, says the article, should occur before employees even begin their work day. This step is to take five minutes to plan out their workday success first thing in the morning before they even touch their workloads or email.
On a blank piece of paper, explains the article, employees should write down which tasks they need to complete by the end of the day in order for that day to be counted as a success. Employees should then compare this list to their calendars and schedule their workday accordingly, fitting items into timeslots where they will be easiest to accomplish and most likely to actually get done.
“Many businesspeople of any level plan out their day somewhat in their head, at least, before they begin work,” explains business CEO Riley Fitt-Chappell. “However, there is power in writing it down and making it official. Having a list and a full calendar makes the plan seem more real and more important to most people. It also makes it harder to blow off or forget than if it only exists nebulously in your head.”
The second step, says the article, is actually an ongoing process that employees should repeat throughout the day to keep their focus in check and keep themselves on task. According to the article, employees should set their watch, clock, phone, computer, or any other timekeeping device with an alarm that goes off once every hour throughout the entirety of the workday. When this alarm goes off, says the article, then it is time for a quick productivity review.
Each of these review sessions should last approximately one minute, the article advises, and should focus on the work of the previous hour. Employees utilizing this method, says the article, should ask themselves whether they spent their last hour productively or not, and if not, what went wrong to make this so.
“This is like a scaled down version of the productivity break that many employees feel the need for throughout the day,” entrepreneur Riley Fitt-Chappell points out. “However, rather than getting sucked into unrelated distractions, this is more like a short hourly meditation that can help a worker realign their focus and potentially intervene for themselves in any unproductive behavior that has been occurring. Obviously a minute break to think about the work you just did has less appeal than, say, a fifteen minute break to read unrelated news stories, but it helps with self-discipline and with keeping yourself on track.”
The last step, says the article, comes at the end of the day, when employees are advised to take another five minutes to review their workday. The article advises employees to ask themselves where they were most productive and where they were the most distracted, then to rework their scheduling plans around this data.
For instance, says the article, if an employee finds that they were the most productive in the morning and the most distracted in the afternoon, than that employee should schedule their most important assignments earlier in the day from now on. Smaller and less taxing tasks such as checking statistics or replying to emails can then be left for the least productive time of day to make potential distraction pose less of a threat to productivity.
Saving these small and relatively effortless tasks for the least productive time of day can also help to weed out distraction altogether, adds Riley Fitt-Chappell, as the relatively rapid-fire and undemanding aspects of these tasks make distraction less appealing since there is a minimal amount of effort from which employees may feel that they need a break.
Family man, athlete, and Alaska native Riley Fitt-Chappell became an entrepreneurial success when he founded Government Services Corporation in 2010. This corporation quickly grew to a huge success in the field of filling government contracts, and today brings in millions of dollars in revenue, including $7.9 million in 2012 alone. It owes its success in large part to its use of remote contracting, a cutting-edge industry technique, and also to the many comprehensive contracting services that they offer. The contracts that Government Services Corporation, also known as GovServ, have fulfilled include fuel supply, federal property landscape restoration, and security systems, among others.